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«Josephine County Oregon Comprehensive Annual Financial Report For the Fiscal Year Ended June 30, 2013 Josephine County, Oregon Comprehensive Annual ...»

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Josephine County


Comprehensive Annual

Financial Report

For the Fiscal Year Ended June 30, 2013

Josephine County, Oregon

Comprehensive Annual Financial Report

For the Fiscal Year Ended June 30, 2013

Report Prepared by Josephine County Finance Department

Arthur O’Hare, MBA


Chris M. Carlson

Accountant/Budget Analyst


Josephine County has a steady population of about 83,000 with the largest city being Grants Pass with about 34,800 people. Communities of Josephine County include two incorporated cities of Grants Pass and Cave Junction as well as many small, unincorporated communities of Williams, Merlin, Sunny Valley, Selma and Galice, Hugo, Kerby, Murphy, O’Brien, Takilma, Wolf Creek, Wonder, Wilderville, Waldo and a few others.

Williams General Store, Williams, Oregon Merlin Veteran Memorial Park, Merlin, Oregon Applegate Trail Museum, Sunny Valley, Oregon Lake Selmac, Selma, Oregon ii


Comprehensive Annual Financial Report For the Fiscal Year Ended June 30, 2013 Table of Contents Introductory Section Page Letter of Transmittal

Certificate of Achievement for Excellence in Financial Reporting

Organization Chart

List of Elected and Appointed Officials

Financial Section Independent Auditors’ Report

Management’s Discussion and Analysis

Basic Financial Statements:

Government-wide Financial Statements:

Statement of Net Position

Statement of Activities

Fund Financial Statements:

Balance Sheet – Governmental Funds

Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position

Statement of Revenues, Expenditures, and Changes in Fund Balances – Governmental Funds

Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities

Statement of Net Position – Proprietary Funds

Statement of Revenues, Expenses, and Changes in Net Position – Proprietary Funds

Statement of Cash Flows – Proprietary Funds

Statement of Fiduciary Net Position – Fiduciary Funds

Notes to the Financial Statements

Required Supplementary Information:

Fund Descriptions – Major Governmental Funds

Schedule of Revenues, Expenditures, and Changes in Fund Balances –

Budget and Actual:

General Fund

Public Works Fund

Public Safety Fund

Adult Corrections Fund

Public Health Fund

Mental Health Fund

Grant Projects Fund

Note to Required Supplementary Information


Supplementary Information

Combining and Individual Fund Statements and Schedules:

Fund Descriptions – Nonmajor Governmental Funds

Nonmajor Governmental Funds:

Combining Balance Sheet

Combining Statement of Revenues, Expenditures, and Changes in Fund Balances......67

Nonmajor Special Revenue Funds:

Combining Balance Sheet

Combining Statement of Revenues, Expenditures, and Changes in Fund Balances......68 Schedule of Revenues, Expenditures, & Changes in Fund Balances – Budget & Actual Building Safety and PEG Access Funds

Public Works Special Projects and County Clerk Records Funds

Public Land Corner Preservation and Juvenile Justice Special Funds

District Attorney’s Special and DA Forfeiture Funds

Sheriff Forfeiture and Sheriff Program Trust Funds

Fairgrounds Fund and Library Trust Fund

Transit and Commission for Children & Families Funds

Human Service Program Trust and County School Trust Funds

Parks Operating Fund

Nonmajor Debt Service Funds:

Combining Balance Sheet

Combining Statement of Revenues, Expenditures, and Changes in Fund Balances......81 Schedule of Revenues, Expenditures, and Changes in Fund Balances – Budget and Actual – Adult Jail Bond and PERS Bond

Nonmajor Capital Project Funds:

Combining Balance Sheet

Combining Statement of Revenues, Expenditures, and Changes in Fund Balances......83 Schedule of Revenues, Expenditures, and Changes in Fund Balances – Budget and Actual

Enterprise Funds:

Fund Descriptions

Schedule of Revenues, Expenditures, and Changes in Net Position – Budget and Actual – Airports Fund

Jail Commissary Fund

Internal Service Funds:

Fund Descriptions

Combining Statement of Net Position

Combining Statement of Revenues, Expenses, and Changes in Net Position................92 Combining Statement of Cash Flows

Schedule of Revenues, Expenditures, and Changes in Fund Net Position – Budget and Actual


Fiduciary Funds:

Fund Descriptions

Combining Statement of Changes in Assets and Liabilities

Statistical Section Information About the Statistical Section

Net Assets by Component

Changes in Net Assets

Fund Balances of Governmental Funds

Changes in Fund Balances of Governmental Funds

Assessed and Real Market Values of Taxable Property

Direct and Overlapping Property Tax Rates

Principal Property Taxpayers

Property Tax Levies and Collections

Ratios of Outstanding Debt by Type

Ratios of General Bonded Debt Outstanding

Computation of Direct and Overlapping Bonded Debt

Legal Debt Margin Information

Demographic Statistics

Principal Employers

Full-time Equivalent County Government Employees by Function

Operating Indicators by Function

Capital Asset Statistics by Function

Disclosures in Accordance with Government Auditing Standards And Independent Auditors’ Comments Independent Auditors’ Report on Internal Control Over Financial Reporting and on Compliance and Other Matters based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards

Comments and Disclosures of Independent Auditors Required by State Statute............126 Schedule of Cash on Hand and Cash Transactions of Independently Elected Officials

Schedule of Property Tax Transactions

Report on Compliance with Requirements That Could Have a Direct and Material Effect on Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133

Schedule of Findings and Questioned Costs

Schedule of Expenditures of Federal Awards A-133

Notes to Schedule of Expenditures of Federal Awards


The Caveman Bridge located in Grants Pass, Oregon. Construction began in 1927 and was completed in 1931 on the same location as the ferry that opened in 1884 and replaced the Rogue River Bridge. It was designed by Conde McCullogh, a legendary engineer from Iowa, who is responsible for dozens of bridges around the state. The bridge is 550 feet long and 27 feet wide. It has distinctive rainbow arches that span over the Rogue River on South US 199 (6th Street) and is open to traffic.

–  –  –

February 15th, 2014 Honorable Members Board of County Commissioners Citizens of Josephine County We are pleased to present to you the audited Comprehensive Annual Financial Report (CAFR) of Josephine County for the fiscal year ended June 30, 2013. This CAFR is published to fulfill the requirements of Oregon Revised Statute

297.415 and other state and local laws. The financial statements presented herein conform to generally accepted accounting principles and have been given an unmodified (“clean”) opinion by the independent auditing firm of Pauly, Rogers and Co. P.C. The independent auditors’ report is located at the front of the financial section of this report.

This report consists of management’s representation concerning the finances of the county. Management assumes full responsibility for the completeness and reliability of the information contained in this report, based upon the framework of internal controls that it has established for this purpose. Because the cost of internal controls should not exceed anticipated benefits, the objective is to provide reasonable rather than absolute assurance that the financial statements are free from material misstatement. We believe, to the best of our knowledge, the financial statements are complete and reliable in all material respects.

Management’s discussion and analysis (MD&A) immediately follows the independent auditors’ report and provides a narrative introduction, overview, and analysis of the basic financial statements. MD&A complements this letter of transmittal and should be read in conjunction with it.

Profile of Josephine County Government

Josephine County was established on January 22, 1856 and is located in the southwestern corner of the State of Oregon.

The southern border of the County forms the Oregon/California state line and the County's boundaries encompass an area of 1,641 square miles. The County's population showed steady increases by growing from 77,411 in 2002 to 82,794 in 2009; and has since shown signs of leveling off to about 82,930 in 2012.

Josephine County has three commissioners who are elected at large for four-year terms. The daily administrative functions of each County office/program/division are overseen by appointed managers or one of seven Elected Officials. The Board of County Commissioners (BCC) sets policy, adopts the annual budget, and passes resolutions and ordinances in accordance with state law. The BCC appoints many volunteers to citizen's advisory and review committees, including the Budget Committee. These committees assist the County and the BCC in providing needed and desired services to the community.

The Budget Committee is comprised of the three Commissioners and three citizens appointed from the public at large by the BCC. Each of the citizens serves a three-year term (terms are staggered so one is up for replacement each year), and they are not paid for their services. The Budget Committee reviews and approves the annual budget in hearings open to the public. All funds are budgeted in conformance with Oregon Local Budget Law. The BCC adopts a resolution authorizing appropriations for each department or expenditure category within a fund, setting the levels that expenditures cannot legally exceed.

Josephine County government provides a wide range of services. The services include public health, parks and recreation, airport operations, public road maintenance and construction, planning and development, building safety, county fair activities, probation and juvenile justice activities. In addition, it provides services to the economically disadvantaged in the county. The County has seven Elected Officials. The Sheriff provides patrols and operates the jail. The District Attorney prosecutes the criminals of the community and maintains a family support division. The Assessor is responsible for certifying all levies and computing the valuation of property for taxation. The Clerk conducts elections and maintains official records. The County Surveyor maintains County land survey records. The Treasurer is the custodian of County and District monetary funds. Finally, the County's Legal Counsel provides legal support to all County departments.

Significant Financial Policies Josephine County did not implement any new financial policies that had a significant impact on the current period’s financial statements.

Local Economic Condition and Outlook Most of Josephine County’s industry and economic activity is centered around the City of Grants Pass. The economy, once dependent on the timber industry, is now highly diversified. Salaries and wages in Josephine County tend to be low compared to the state and/or nation and the unemployment rate tends to be above average (11.3% in June 2013 compared to the state average of 7.8%).

The population of Josephine County has grown approximately 7% since the year 2002. The population growth creates a greater demand for the services provided by the County, but results in very little additional revenue to the County due to the low permanent tax rate and the property tax rate cap, as explained in greater detail in the MD&A.

The County has received the final federal timber payment (also referred to as “O&C”) in fiscal year 2012-13. The final payment was a little less than 40% of prior year payments. In light of this reduction, the County has made significant budget cuts in the current fiscal year 2012-13 particularly in the area of public safety.

The end of federal timber payments creates a major challenge for the County as a whole to continue programs and services at the level needed and expected by the citizens of Josephine County. If replacement revenues are not found, there will be additional cutbacks in public safety and other services. The Board of County Commissioners is working with County Managers, Elected Officials, and citizen groups to develop options regarding revenue replacement and/or reductions of County services in future operating budgets.


The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to Josephine County for its comprehensive annual financial report for the fiscal year ended June 30, 2012. This was the 15th consecutive year that the County has achieved this prestigious award. In order to be awarded a Certificate of Achievement, the County must publish an easily readable and efficiently organized comprehensive annual financial report. This report must satisfy both generally accepted accounting principles and applicable legal requirements.

A Certificate of Achievement is valid for a period of one year only. We believe that our current comprehensive annual financial report continues to meet the Certificate of Achievement Program’s requirements and we are submitting it to the GFOA to determine its eligibility for another certificate.

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