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«MASSACHUSETTS PORT AUTHORITY MINUTES OF THE MEETING HELD ON OCTOBER 15, 2015 AT 9:00 A.M. ONE HARBORSIDE DRIVE, EAST BOSTON, MA The meeting of the ...»

MASSACHUSETTS PORT AUTHORITY

MINUTES OF THE MEETING HELD ON

OCTOBER 15, 2015 AT 9:00 A.M.

ONE HARBORSIDE DRIVE, EAST BOSTON, MA

The meeting of the Members of the Massachusetts Port Authority was held at One Harborside

Drive, East Boston, Massachusetts on October 15, 2015. Chairman Michael P. Angelini presided.

Lewis G. Evangelidis, L. Duane Jackson, Elizabeth Morningstar, Sean M. O’Brien, Stephanie L.

Pollack, Thomas P. Glynn, CEO and Executive Director, Catherine McDonald, Acting Chief Legal Counsel, Elizabeth Morse, Chief of Staff, Betty Desrosiers, Director of Strategic & Business Planning, John P. Pranckevicius, Director of Administration and Finance and Secretary-Treasurer, Edward C.

Freni, Director of Aviation, James Doolin, Chief Development Officer, Jose C. Masso, Director of Community Relations, Brian R. McMorrow, Aviation Chief Financial Officer, Major William Christiansen, Troop F Commander, and Michael A. Grieco, Assistant Secretary-Treasurer were in attendance.

The meeting commenced at 9:05 A.M.

Public Comment Mr. Juan Albuerme, an employee of Lima Cleaning, and Ms. Olguidia Amparo, an employee of ReadyJet, each spoke regarding a lack of protective cleaning materials needed to perform their respective jobs at Logan Airport (“Logan”). Ms. Tolle Graham from the Massachusetts Coalition for Occupational Safety and Health spoke in support of all employees of subcontractors at Logan having workplaces free from health risks. Mr. Glynn and Mr. Freni noted that although the Authority is not formally notified of violations issued to subcontractors by the Occupational Safety and Health Administration (“OSHA”), Authority staff does investigate situations of which staff is made aware. Mr.

Darryl Pomicter, President of the Logan CAC, provided a handout of his comments and he repeated his request for additional Logan noise abatement information.

Ratification and approval of the minutes of the September 17, 2015 Board Meeting Upon a motion duly made and seconded, it was

VOTED:

To ratify and approve the minutes of the September 17, 2015 Board Meeting.

Members Angelini, Evangelidis, Jackson, Morningstar, O’Brien, and Pollack voted Yes.

Chairman’s Comments Massachusetts Port Authority Minutes of the meeting held on October 15, 2015 Page 2 Report of the CEO Mr. Glynn utilized PowerPoint slides in delivering his CEO Report.

Mr. Glynn provided information on new international flights from Logan, on the award of an FAA grant for Worcester Airport (“Worcester”) and a Worcester emergency response drill, on the prior evening’s Customs and Border Protection computer problem, on the Conley Terminal container volume record year and the related event with Governor Baker, on the six ships making maiden calls this season at Cruiseport Boston,on the activity to date on the Massport Marine Terminal Request for Interest (“RFI”), on the potential route and related issues regarding a Grand Prix Boston event in the Seaport District, on a legislative bill regarding the Massport CAC, on the meeting between Authority and Uber staff that resulted in Uber agreeing to rename its airport fee to a driver incentive fee, on some adjustments to staff presentations at Board Meetings, and on the 9/11 Medal for Aviation recently awarded to Major Christiansen. Mr. Freni provided information on the November 4th Logan snow equipment readiness exhibition, on the passenger experience enhancements in the Terminal E Customs and Border Protection area, and on the Operation Ready drill held at Logan on October 2nd.

Strategic Plan Implementation Strategic Plan Overview Mr. Glynn provided an overview of the Strategic Plan framework for the next several Board Meetings along with a Strategic Plan annual review, information on the Strategic Plan Board presentations from the beginning of the planning process, and on the Board policy framework and dimensions for the Strategic Plan.

Financial Framework

Mr. Pranckevicius utilized a PowerPoint presentation to provide an updated financial framework including some new developments over the past year. Mr. Pranckevicius presented information on the estimated project costs of the Terminal E renovations and modernization, on the potential impact of the costs on Terminal E rates and also, on the funding strategies being evaluated to keep those rates competitive. After some discussion the Members asked for more information on the overall implications of each of the potential strategies. Mr. Pranckevicius next presented information on the Terminal B airline consolidation project including the potential impact of the project costs on the Terminal B rates and also, on the funding strategies being evaluated. After some discussion the Members expressed the preference that the Authority fund the Terminal B project in order to preserve the Authority’s operational efficiency and flexibility. Mr. Pranckevicius next presented information on the project to build 5,000 additional parking spaces at Logan and the associated strategies requiring further analysis including phasing construction and potentially increasing parking rates. After some discussion the Members expressed the view that staff should continue to evaluate only those two strategies. Mr. Pranckevicius also provided some key presentation takeaways.





Massachusetts Port Authority Minutes of the meeting held on October 15, 2015 Page 3

Parking/Terminal E

Mr. Glynn utilized a PowerPoint presentation to provide information on the international passenger growth at Logan and on a preliminary concept for the modernization of Terminal E, on the overall increase in passengers and decrease in operations and emissions, on the current lack of commercial parking supply relative to the growth in passengers, on the goal of minimizing vehicle trips to and from Logan, on amending the Logan Parking Freeze to add 5,000 commercial spaces, on an inventory of parking garage siting options, on a proposal for a Compact between the Authority and certain parties regarding mitigation for the Terminal E Modernization project, the Logan Parking Freeze amendment, and the Logan parking garage EIR, and on a potential mitigation inventory.

Safety and Security Committee Human Resources and Compensation Committee Community Relations and Government Affairs Department Leadership Presentation Mr. Masso showed an organizational chart of the Community Relations and Government Affairs Department. Mr. Masso also had some members of his department introduce themselves and describe their areas of responsibility.

Community Outreach Committee Massport CAC Update Mr. Masso noted that 36 of the 40 Massport CAC (the “CAC”) members have been appointed and that staff was monitoring two legislative bills that could impact the CAC.

Real Estate and Strategic Initiatives Committee Massport Marine Terminal Request for Interest (RFI) Mr. Doolin noted that responses to the RFI are due to the Authority on October 27th.

Facilities and Construction Committee Audit and Finance Committee Massport Independent Audits Mr. Angelini noted that at the Audit and Finance Committee (the “Committee”) Meeting earlier this morning the Committee met with the Ernst & Young (“E&Y”) audit team and he also noted that E&Y issued clean “unmodified” opinions on the Authority and the Retiree Benefits Trust audits for the fiscal year ended June 30, 2015.

Massachusetts Port Authority Minutes of the meeting held on October 15, 2015 Page 4 Assent Agenda MPA A363-D1, D2, D3, D4 – FY16-18 Architectural and Engineering Services, Authority-wide, Consultant Contracts Upon a motion duly made and seconded, it was

VOTED:

To authorize the CEO & Executive Director, Secretary-Treasurer or Assistant SecretaryTreasurer to execute on behalf of the Authority agreements for MPA A363-D1, D2, D3, D4 – FY16-18 Architectural and Engineering Services with AECOM of Massachusetts, Inc. in the not-to-exceed amount of $3,000,000 and with Arrowstreet, Fennick McCredie Architecture, and Kleinfelder Northeast Inc. each in the not-to-exceed amount of $1,500,000.00. The agreements shall contain such other terms and conditions as the person executing in accordance with this vote deems necessary or desirable.

Members Angelini, Evangelidis, Jackson, O’Brien, and Pollack voted Yes.

–  –  –

Snow Removal Services Contracts Upon a motion duly made and seconded, it was

VOTED:

To authorize the CEO & Executive Director, Secretary-Treasurer or Assistant SecretaryTreasurer to execute on behalf of the Authority agreements for a three-year period with the following named companies and the companies still to be selected for snow plowing and

removing services at the following locations in the following amounts:

–  –  –

The total for all agreements to be executed for all facilities and parcels identified above shall be an amount not-to-exceed $8,192,675.00 for the three year period.

Massachusetts Port Authority Minutes of the meeting held on October 15, 2015 Page 5 The agreements shall contain such other terms and conditions as the person executing in accordance with this vote deems necessary or desirable.

Members Angelini, Evangelidis, Jackson, O’Brien, and Pollack voted Yes.

Member Morningstar was out of the room.

FY16 Equipment and Vehicle Purchase Upon a motion duly made and seconded, it was

VOTED:

To authorize the CEO & Executive Director, Secretary-Treasurer or Assistant SecretaryTreasurer, or their respective designees, to issue all purchase orders or supplements thereto, and to take all actions necessary or desirable, to procure ninety-seven pieces of equipment and

vehicles in the following categories:

–  –  –

provided, that the total funds expended for such equipment and vehicles shall not exceed $3,532,529.00 for a one year period. The purchase orders, and supplements thereto, and all related documents shall contain such other terms and conditions as the person executing in accordance with this vote deems necessary or desirable.

Members Angelini, Evangelidis, Jackson, O’Brien, and Pollack voted Yes.

Member Morningstar was out of the room.

Massachusetts Port Authority Minutes of the meeting held on October 15, 2015 Page 6 FY16 Snow Removal Equipment Purchase Upon a motion duly made and seconded, it was

VOTED:

To authorize the CEO & Executive Director, Secretary-Treasurer or Assistant SecretaryTreasurer, or their respective designees, to issue all purchase orders or supplements thereto, and to take all actions necessary or desirable, to procure seven pieces of equipment in the

following categories:

–  –  –

provided, that the total funds expended for such equipment shall not exceed $2,635,000.00 for a one year period. The purchase orders, and supplements thereto, and all related documents shall contain such other terms and conditions as the person executing in accordance with this vote deems necessary or desirable.

Members Angelini, Evangelidis, Jackson, O’Brien, and Pollack voted Yes.

Member Morningstar was out of the room.

Executive Session Upon a motion duly made and seconded, it was

VOTED:

I move that the Authority enter executive session to consider the purchase, exchange, lease or value of real property, specifically regarding, the Conroy Parcel K Development, the Summer Street Hotel, and the U.S. Post Office General Mail Facility relocation, since a discussion in open session may have a detrimental effect on the negotiating position of the Authority.

I further move that the Authority enter executive session to discuss litigation strategy, specifically regarding, the Massport Marine Terminal, the 9/11 litigation, the Hanscom Field accident litigation, and a pending legal matter, since a discussion in open session may have a detrimental effect on the litigating position of the Authority.

Members Angelini, Evangelidis, Jackson, Morningstar, O’Brien, and Pollack voted Yes.

Massachusetts Port Authority Minutes of the meeting held on October 15, 2015 Page 7 Chairman Angelini stated that the Authority will not reconvene after Executive Session.

Ms. Pollack left the meeting at 11:10 A.M.

The public session adjourned at 11:10 A.M.

–  –  –

2. SEIU 32 BJ OSHA Violations Handout

3. Darryl Pomicter Handout

4. CEO Report PowerPoint

5. Operation Ready Drill PowerPoint Slide

6. Community Relations & Government Affairs Organizational Chart PowerPoint Slide

7. Strategic Planning Framework PowerPoint

8. Strategic Planning Financial Framework PowerPoint

9. October 2015 Strategic Initiatives PowerPoint

10. Strategic Initiatives: Terminal E Modernization, Parking Policy, Compact Proposal PowerPoint



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