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«Commissioner Minutes of July 14, 2009 The Gladwin County Board of Commissioners met in Regular Session July 14, 2009. The meeting was called to order ...»

Commissioner Minutes of July 14, 2009

The Gladwin County Board of Commissioners met in Regular Session July 14, 2009. The

meeting was called to order at 9:00 a.m. by Chairman Whittington. The Pledge of

Allegiance was recited. The Board then observed a moment of silence in remembrance of

Bob Duby. Roll call found all Commissioners present.

Agenda – There were no corrections or additions to the agenda.

The Regular minutes June 23, 2009 were then considered. Motion by Commissioner Posey, supported by Commissioner Carl, to approve the minutes as presented. Ayes carried, motion passed.

The semi-monthly Finance report totaling $87,153.70 was then considered for payment. Motion by Commissioner Rhode, supported by Commissioner Walters, to approve the bills for payment as presented. Ayes carried, motion passed.

Public Comments – Mary Walters came before the Board representing the American Cancer Society Relay for Life. Mrs. Walters asked that the Board members join the Relay for Life on August 8th at 10:00 a.m. to walk the first lap of the relay with them. The Board Secretary will give a count of Commissioners who will be attending to Mrs. Walters before the event.

Nila Frei, Beaverton City Mayor, came to the Board with updates on the Dam and her trip to Beaverton, Ontario over the Fourth of July.

Correspondence from the Chairman:

On an e-mail received from ROWE Professional Services requesting a “no comment” from the Board on the “draw down” of Ross Lake. Discussion. Motion by Commissioner Smith, supported by Commissioner Posey, that an e-mail is sent stating that the Board has no comment on the draw down of Ross Lake. Ayes carried, motion passed.

Lauren Essenmacher, Council on Aging, came before the Board to review their 2010 budgets. Discussion of programs and State funding. Motion by Commissioner Rhode, supported by Commissioner Carl, to approve the budgets as they were presented and reviewed. Ayes carried, motion passed. Ms. Essenmacher then discussed a few new programs that are being worked on.

Frank Starkweather, EDC, then gave the Board an extensive update on what the EDC committee has been doing. Discussion. Mr. Starkweather then discussed an application for an Economic Gardening Grant through Midland Area Community Foundation.

Motion by Commissioner Rhode, supported by Commissioner Carl, to allow Mr.

Starkweather to proceed with the grant application as discussed. Ayes carried, motion passed. Commissioner Carl then commented on the township dues to EDC and the “Bullets” publication that they receive, noting that the townships are very happy.

Correspondence from the Chairman continued:

On the property transfer affidavit for the purchase of the Dike property. There is a $17.00 fee that needs to be paid to the Register of Deeds to finalize the property purchase. Sherry Augustine, Drain Commissioner, confirmed that payment could be made from 101-445-935.000 if the Board desired.

On a letter received from MAC acknowledging that they received a copy of the resolution in opposition to the Residential Sprinkler Systems.

A letter from the Department of Commerce – U.S. Census Bureau had been received.

Litigation paperwork for the Ritchie vs. Gladwin County Zoning was reviewed.

Attorney General opinion 7231 received by Community Mental Health.

That Dorothy McMahon will be in next meeting to report on the Northern Michigan Substance Abuse meetings.

That three members on the Solid Waste Committee need to be reappointed to serve a one year term expiring 4-24-2010. Nancy Buzzell, Linda Ellis, and Tom Tuchulski will be reappointed with no objections from the Board.

Committee Reports –

Commissioner Walters reported:

On Fair week, noting that the Fair Board is hoping to break even and the • possibility on combing Fair week with the Carriage Festival.

On attending Community Mental Health meeting in Mecosta County on June 30th.

• On the clean up done at the park. Rick Ghent and a group of workers from • Region 7B did a great job cleaning up the park.

On attending the Fourth of July parade in Beaverton and walking with Relay for • Life.

On Veteran Committee matters. The Freedom Riders are coming to Gladwin • August 5th at 1 p.m. for a memorial service. There were two veterans that had passed away. Wayne Boyer – Korean War, Buckeye Township and Jerry Ogden – Vietnam, Billings Township.

On the passing of Timothy David and the accomplishments he achieved while • serving his Country. The family wished to thank the community for their support and prayers. Commissioner Walters thanked the Sheriff for his assistance in the transport, and the Veterans group for their hard work.

On the passing of Bob Duby. Commissioner Walters commented on what a great • person and employee he was to the County and that his passing was sudden and saddening for many people. Commissioner Walters commented that until the position is filled, he and Chairman Whittington will continue to do what they can to keep everything going until the position is filled.

Commissioner Smith reported:

On attending the Library Board meeting June 23rd. Plans are being made for • renovation of the Library at the Ice Arena.





On the July 7th Data meeting.

• On attending the July 13th Tobacco Township meeting. Bids were opened for • roof renovations at the township hall. The lawsuit over the horse barn has been settled in favor of the township. Weed control spraying was discussed.

On a Special Library Board meeting on July 13th. The Board approved • construction bids for renovation of the Ice Arena at the prior meeting. The Friends of the Library have donated $5000 toward the project. $2700.00 has been set aside for renovations of the Beaverton Branch if needed.

The Fourth of July celebration was well attended and successful.

Commissioner Carl reported:

On attending the CMDHD meeting with Commissioner Rhode.

• On the July 7th Data Committee meeting.

• On attending the Clement Township meeting on the 8th.

• On the July 9th Butman township meeting.

• On attending the July 10th Finance meeting.

Commissioner Posey reported:

On attending the July 6th Grout township meeting.

• On the July 8th Gypsy Moth meeting.

• On attending the Beaverton township meeting on July 13th.

• On the July 7th Data meeting. The committee reviewed the computer policy for • inappropriate use of county computers. Each department head will receive a copy to be shared and reviewed with their staff. Bob Frei has begun to perform security sweeps of the computers and would like the cooperation of the departments to finish these.

Commissioner Reid reported:

On attending the Energy Fair on the 26th in Manistee, stating that he will be • performing an audit of kilowatts used for winter and summer months.

On the Gladwin Business Professional Association meeting on the 1st, noting that • ORV maps and business websites were discussed.

On attending the Beaverton Fourth of July parade, commenting that it was a large • turnout and a nice parade.

That the Fun Days in Gladwin were very nice.

• That the billing for the repair on the A/C unit was $2,000 and that the Board • needs to begin to look at State and Federal grant awards to replace the current system that is very old.

–  –  –

Commissioner Reid then asked the Board to reconsider spending up to $2500.00 for hazardous waste removal in partnership with Gladwin City. Discussion. Motion by Commissioner Reid, supported by Commissioner Walters, to spend up to $2500.00 with Gladwin City for hazardous waste collection. Roll call vote as follows: Walters – yes, Carl – no, Rhode – no, Reid – yes, Posey – no, Smith – no, Whittington – no. 2 yes, 5 no.

Motion fails. Commissioner Smith noted that the Board needs to encourage recycling countywide through their townships. Commissioner Reid commented that the Solid Waste committee should meet with the townships to present information. Commissioner Whittington stated that townships could start a program at their levels at a lesser cost than the County could.

Commissioner Rhode reported:

On the request of Doug Jacobson for MERS retirement and health insurance.

• Discussion. Motion by Commissioner Rhode, supported by Commissioner Carl, to deny the request of Mr. Jacobson at this time. Discussion of costs and policies.

Ayes carried, motion passed.

On attending the lunch provided by Council on Aging at Maple Manor on June • 23rd, noting that it was a very nice meal.

On the Sports Complex meeting on the 23rd, commenting that they did not have a • quorum to conduct business.

On attending the Central Michigan Health Finance meeting on the 24th in Mt.

• Pleasant.

On reviewing the Commissioner’s department budget on the 25th.

• On the EDC executive meeting on the 26th.

• On attending the Housing Commission meeting on the 30th, noting that Council • on Aging went over budget figures.

On another EDC executive committee meeting on the 1st.

• On attending the Personnel committee on the 6th in regards to Doug Jacobson’s • request.

On the EDC meeting on the 8th. EDC has requested that the Board approve • two new directors to replace Rick Seebeck and Gordon Embs. Discussion.

Motion by Commissioner Rhode, supported by Commissioner Carl, to appoint Bev Przystas and Bruce Guy to serve term through 12-31-2011. Ayes carried, motion passed. The EDC committee has also requested that Sandra Walling, Zoning Administrator, be asked to attend their meetings for informational purposes.

Finance MattersTwo individuals have requested to donate 35 hours of sick time each to an employee in the Clerk’s Office. Motion by Commissioner Rhode, supported by Commissioner Walters, to allow the transfer of time from employees as requested. Ayes carried, motion passed.

2. Ray Hartwell, Undersheriff, has requested to purchase annual ammunition for training. Total cost of $3864.00 to be paid from 285-000-804.000 if approved. Motion by Commissioner Rhode, supported by Commissioner Carl, to approve the purchase as requested. Ayes carried, motion passed.

–  –  –

The EDC committee is recommending that two of their line items be combined and newly 4.

named “Training and Mileage”. The Board has asked that the balance of $615.00 in 244-000seminars & training) be transferred into 244-000-801.000 (Facilitator Expense/Mileage).

Motion by Commissioner Rhode, supported by Commissioner Posey, to combine the line items and transfer funds as requested. Ayes carried, motion passed.

5. The Sheriff’s Department has requested to reimburse a Sergeant for alterations done to his dress slacks. The Finance committee has found that there is no clothing allowance granted to those in a Sergeant position under contract, and has no recommendation at this time. Total cost is $22.00.

Motion by Commissioner Rhode, supported by Commissioner Carl, to deny the repayment as requested. Ayes carried, motion passed.

Ron Taylor, Animal Control, has requested to purchase 4 tires for one of his trucks. Total cost 6.

of $663.87 can be paid from 101-430-932.000 if approved. Motion by Commissioner Rhode, supported by Commissioner Posey, to allow the purchase of the tires as requested. Ayes carried, motion passed.

Rick Ghent, Maintenance, has requested that $7000 be transferred from 101-265-930.002 to 7.

101-265-930.000. Motion by Commissioner Rhode, supported by Commissioner Carl, to complete the transfer as requested. Ayes carried, motion passed.

The Finance Committee would like to remind all Department Heads that timesheets are due to 8.

the Clerk’s office by 11:00 a.m. the Monday before payroll. If timesheets are not received then the policy is that individuals will wait until the next payroll to receive their check. The Payroll department has been instructed not to prepare special payrolls for those who have neglected to turn in their timesheets on time.

9. Carl Williams has left his position at the Sheriff’s Department. Per union contract he is entitled to payout of the balance of hours he has on the books. Motion is needed to allow the Clerk’s office to pay Mr. Williams for 128 hours of vacation time, and 203 hours of sick time. Total cost = $6,702.75. Motion by Commissioner Rhode, supported by Commissioner Carl, to allow the payout of hours as requested. Ayes carried, motion passed.

Commissioner Rhode then noted that the Finance committee will be working on the entire budget on July 23rd and then hold a committee of the whole meeting on the 28th so that the Board can make budget recommendations to the committee.

Commissioner Rhode then informed the Board of a GIS presentation through the 911 Uniform Addressing committee. All townships and cities will receive an invitation to attend.

Public Comments – Sheriff Mike Shea spoke on the Beaverton School Board meeting and the rough draft of the tower contract that was reviewed. Sheriff Shea requested that the Board take action to give the Chairman authorization to sign the contract upon presentation.

Motion by Commissioner Carl, supported by Commissioner Smith, to allow the Chairman to sign the contract upon presentation. Ayes carried, motion passed. Sheriff Shea then spoke on the selling of the two marine boats, application for federal funds to replace a boat motor, ORV education, and ORV complaint telephone calls. Discussion.

Sherry Augustine, Drain Commissioner, notified that the Dam construction has begun and that they received a revised permit from the DEQ. Ms. Augustine also noted that she is in need of three people to serve on the Drain Cleanout Committee.

Motion by Commissioner Carl, supported by Commissioner Posey, to receive and file various reports. Ayes carried, motion passed.

Motion by Commissioner Carl, supported by Commissioner Posey, to adjourn. Ayes carried, motion passed. Meeting adjourned at 11:00 a.m. until July 28, 2009 at 9:00 a.m. unless otherwise ordered.



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