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«1 A big thanks from MTNZ to the following individuals and companies, for their assistance with the planning for the 55th Anniversary MTNZ AGM and ...»

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A big thanks from MTNZ to the following individuals and companies, for their assistance

with the planning for the 55th Anniversary MTNZ AGM and Volunteer Training Weekend –

Christchurch (as at 9/10/2014):

Platinum and Major Sponsors of Musical Theatre New Zealand

John Herber Limited & NZ Fire Shield Limited

Major sponsors of MTNZ, and sponsors of the the showbill competition and the Royal Occasion, pens,

pads and bags

Gold Conference Partners

Origin Theatrical Sydney - poster competition, AGM morning tea, The Origin Theatrical Champagne and Canape Hour, pre dinner drinks Friday night BOUNCE NZ – Glen Ruske - sound and AV design and sponsored supply The Light Site - David Bosworth - techncial management of conference, lighting design and sponsored supply, Grant Robertson – seminar presenter iTICKET – Friday night dinner and Saturday night “best dressed” awards, lanyards, seminar presenter; Sunday morning breakfast and website competition Firework Professionals – pyrotechnic seminar (Anthony Lealand) and pyrotechnics supply Silver Conference Partners OneMusic – seminar presenter costs Hal Leonard Australia - AGM lunch, Patron’s Youth Encouragement Award ETNZ – Community Technical Awards NASDA/CPIT – venue sponsor for conference and Train the Trainers Sunday workshop ML Consultants – conference administration costs All our Forum Panelists and Seminar Presenters: Sharron Pardoe; Patrick Landrigan; Terry O’Connor; Daniel Pepperell; Gary Gumbleton; Peter Chum; Helen Horsnell; Kate Ghent; David Bosworth;

Allan Nagy; Grant Meese; Sara Brodie; Jo Hooper; Dianne Favel; Anthony Lealand; Mark McEntyre; Grant Gilbert; Pauline Vella; Greer Davies; David Spicer; Stuart Hendricks; Nikol McKail; Kim Ransley; Nick Young; Steve Lloyd; Grant Gilbert; Ian Reid; Marie Houston; Megan Williams, Jane Keller, Briar Monro – Creative NZ, Tania Kopytko – DANZ (Dance Aotearoa New Zealand)

Conference Committee Members and responsibilities:

National Coordinator – Kate Ghent, MTNZ Convenor and Chair – Violet Blay with Diane Brodie Transport Coordinator – Allison and Allen Collins Technical Coordinator – David Bosworth – The Light Site Registration Desk Coordinator – Joy Simmons Trade Show Coordination – John Blay and Brian Brodie Conference Photographer – TBC Master of Ceremonies – Craig Ogilvie Sunday Farewell Breakfast Co-ordinator – Mary Kirby Friday Night and AGM Presentations – Kate Ghent and Gavin Bailey MTNZ 55th AGM and Volunteer Training Weekend Contents Dress codes, Sunday morning theatre tours information 5 Links to venue locations, hotels, supermarkets 6 Weekend programme 7 Accommodation options 8 Training Session Options – Friday and Saturday Forum

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Contact Details & Information MTNZ General Manager and National Coordinator - Kate Ghent Work: 04 479 5911 Mobile: 027 203 3899 Email: kate@mtnz.co.nz Postal Address: PO Box 1413, Wellington 6140 Courier Address: 52 Kenya Street, Ngaio, Wellington 6035 Conference Webpage http://www.mtnz.co.nz/conference.htm Host – Showbiz Christchurch – Chair and Convenor - Violet Blay Mobile: 027 433 1000 Email: glengarryflowers@xtra.co.nz

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Registration Process - Please use the conference registration form enclosed – one per person.

Or alternatively email Kate (kate@mtnz.co.nz ) to receive the form electronically or download it from the MTNZ website www.mtnz.co.nz. If you are using direct credit into the MTNZ bank account, can you please make sure your name or society/company name is there so it can be identified – thanks.

Seminars and Forums - You are required, please, to indicate seminar and forum choice when you send through your registration as it is very difficult to allocate rooms, which vary in sizing, if we don’t have the confirmed numbers.

Transport to and from Christchurch Airport - Please fill in the flight information on your registration form and we will be in touch closer to the conference with the details.

Dress Codes For Functions Friday Night: The Origin Theatrical “Pre Kick Off” Function and The iTICKET “Red and Black” Dinner and Conversation. Dress: anything goes from provincial colours, a Crusade of sorts to Les Mis …….. red and black Saturday Night: The John Herber/NZ Fireshield - A “Royal” Occasion - An Evening of Sartorial Elegance – formal dress from any decade - 1907 – Present Day. Prizes sponsored by iTICKET include best dress male/female/group/thinking outside the square and the Supreme Award  and The Origin Theatrical Champagne and Canapé Hour prior to the main event.

Sunday Morning Theatre Tours Isaac Theatre Royal Backstage Technical Tour – David Bosworth David will take you on a technical tour of the Isaac Theatre Royal. This tour is more for those who work or are interested in the technical side of theatre. The Royal was extensively damaged in the 2011 Canterbury Earthquake and has been completely re-built in all its grandeur. This tour will highlight some unique aspects of the rebuild and how modern theatre technology is integrated with the original Edwardian design. The tour will take in the stage, orchestra pit, fly tower, FOH positions and the follow spot booth. As the tour will involve climbing a ladder up onto the fly floor, it is recommended for those without any mobility issues and closed footwear is to be worn (ie. no jandals or open toed shoes) Court Theatre Tour with Mandy Perry, Production Manager Mandy has been part of The Court Theatre for over 20 years and has been the Production Manager for The Court since 2011. Her most recent Court Theatre stage management credits include August:Osage County, Glorious and Cabaret.

This tour will cover the theatre and production spaces. Mandy will also talk about the process Court Theatre is currently undergoing, as they work towards a new home in the Performing Arts Precinct. The tour will take approximately one hour.

Actors and playwrights Yvette Bromley and Mervyn Thompson began the Court Theatre in August 1970 as they realised there was a need for a professional theatre in Christchurch. In February 1976 the Court Theatre moved to The Arts Centre. After the February 2011 earthquake, The Court could no longer operate from The Arts Centre and a new 388 seat Theatre was built in Addington (‘The Shed’) which opened on 10 December 2011.

Other  Trade Exhibitors – please ensure all information is passed onto the MTNZ General Manager by 1 February 2015  Showbills are to be taken to Christchurch, not sent to the General Manager’s office in Wellington.

 Please ensure you fill in the flight registration form if you require transport to and from the airport.

 Merit Awards, Community Technician, Patron’s Youth Encouragement Award nominations close 31 January 2015  Poster, programme and website entries must be with the General Manager by 31 December 2014.

Map showing the location of Rydges Latimer Square - 30 Latimer Square Map showing the location of Rendezvous Hotel Christchurch - 166 Gloucester Street Map showing the location of The Isaac Theatre Royal – 145 Gloucester St Map showing the location of NASDA – CPIT Christchurch Polytechnic

- Madras Street Map showing the location of The Court Theatre - The Court Theatre is located at the end of Bernard Street, off the Hagley Park end of Lincoln Road in Addington. On-site parking is available.

Christchurch and Canterbury Tourism - attractions and information Countdown (opposite NASDA on Madras Street) Weekend Programme (please note that this is subject to change, a final programme will sent to you with your conference pack information in February 2015) Friday 20 March 9am Musical Theatre NZ Executive Meeting 9am Trade Show pack in 11am Registration desk opens 4pm Trade show opens 4pm Friday Night Forums 5pm Friday Night Forums conclude The Origin Theatrical “Pre Kick Off” Function 6pm

6.45pm Welcome by MTNZ President, host society and Zone Four Representative Roll call and newbie photo The iTICKET “Red and Black” Dinner. Dress: anything goes from provincial

7.30pm colours, a Crusade of sorts to Les Mis …….. red and black Presentation of the Musical Theatre NZ Merit Awards Introducing our key conference sponsor partners 10pm Registration Desk closes Saturday 21 March – AGM 8am Registration desk re-opens 55th Annual General Meeting of Musical Theatre New Zealand 9am Presentation by Neil Cox on the Isaac Theatre Royal rebuild Keynote speaker - Lynda Milligan Adoption of the Strategic Plan Survey Results 9.45/10am The Origin Theatrical AGM Morning Tea Health and Safety presentation – new laws

10.30am Patron’s Youth Award and Community Technical Awards presentations Programme, poster, showbill and website competition presentations 12pm Conference Registration desk re-opens for forum and seminar registration 12pm Conclusion of AGM 12pm The Hal Leonard Australia AGM Lunch

1.30pm Trade Show closes

1.15pm Forums and Discussions

2.15pm Conclude forums

2.30pm Seminars

2.30pm – 4.30pm – Seminar Session Saturday Night 6pm The Origin Theatrical Champagne and Canapé Hour The John Herber/NZ Fireshield’s A “Royal” Occasion - An Evening of Sartorial

7.15pm Elegance –– formal dress from any decade - 1907 – present day Sunday 22 March

9.15am The iTICKET Farewell Breakfast and tour of the new home of Showbiz Christchurch – the Showbiz Christchurch Centre Tour One – Techie Tour of the Isaac Theatre Royal

10.30am Tour Two – The POP UP Court Theatre Train the Trainers Seminar – Hal Leonard Australia at NASDA Please note the full AGM agenda and weekend programme will be posted out with the conference packs in February and will also be available on line. It will also be available in your conference folder you will receive at the conference registration desk in Christchurch.

Accommodation Options Rydges Latimer Square 30 Latimer Square, Christchurch http://www.rydges.com/accommodation/new-zealand/latimer-christchurch/welcome/

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Rendezvous Hotel Christchurch 166 Gloucester Street http://www.rendezvoushotels.com/christchurch/default-en.html Across the road from the Theatre Royal. Breakfast not included in rack rate.

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The MTNZ General Manager will book the above accommodation for you at the Rendezvous and Rydges Latimer Square. Accommodation in Christchurch, understandably, is at a premium so DO NOT delay in registering for conference as you may miss out on accommodation.

Please pay for your accommodation at your accommodation provider - NOT to the MTNZ office when you register. Please also note that the standard cancellation policy applies to conference accommodation bookings of 24 hours. MTNZ is not responsible and will not pay for any last minute cancelled accommodation or “no shows” – you will be personally liable for this and you will be charged by the hotel. Please contact your accommodation provider directly if you need to change your accommodation bookings at the last minute or for any further clarification of the hotel policy on this.

Other accommodation options (ie motels) for Christchurch can be found at http://www.aatravel.co.nz/new-zealand/Christchurch_Motels-Self-Contained.html There are numerous motel options on Bealey Avenue which is walking distance to the Theatre Royal.

You will need to book all other accommodation that is not at the Rendezvous and Rydges Latimer Square.

MTNZ Training Session One – Friday Night Forums and Discussion – 4pm – 5pm Forum 1F – Social Media Policy Facilitated by Sharron Pardoe and Patrick Landrigan Discussion: The dos and don’ts of social media marketing, - FACEBOOK, TWITTER, INSTAGRAM, FLASH MOBS, etc. Societies are asking for help so let’s establish some guidelines.

What you should have on your audition form with examples and policies you should have in place.

Key Initiative: Communication Forum 2F – Future Planning For Your Society Facilitated by Terry O’Connor Discussion: This forum is designed to assist societies develop a three to five year plan (strategic) that is simple to understand, implement and measure. We will discuss how to develop a plan from a “simple” template that is aligned to the MTNZ Strategic Plan. Also a “Health Check” template will be presented which will assist individuals in ensuring good governance of a society and for individuals that want to get involved a better understanding of their personal liabilities and risks. This session will be interactive and will be give participants an overview on how to make the process rewarding and enjoyable. We would encourage that each society ask at least one committee member at conference to attend this session.

Key Initiative: Finance and Governance/Participation/Communication Forum 3F – Next Gen Forum and Youth Career Pathways Facilitated by Daniel Pepperell and Gary Gumbleton The first part of the forum will be a Next Gen Meet and Greet and a discussion on Next Gen Initiatives including a youth billet system. The second part of the forum will look at career pathways for youth from musical directing, performing, dance and technical. These panellists are either currently studying or are out there, doing it  and includes Toi Whakaari and NASDA grads and other national bodies – DANZ and ETNZ.

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